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Top 10 Note Taking apps for business
August 04, 2025 | Editor: Adam Levine
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Online and Mobile notebook apps that help professionals and entrepreneurs to save, organize, and share thoughts, ideas, scribbles and other notes.
1
All-in-one workspace for your notes, tasks, wikis, and databases. A new tool that blends your everyday work apps into one. Allows real-time collaboration with comments and mentions for teams.
2
Obsidian is a personal knowledge base and note-taking software application that operates on Markdown files. It allows users to make internal links for notes and then to visualize the connections as a graph. It is designed to help users organize and structure their thoughts and knowledge in a flexible, non-linear way. Enables bi-directional linking for easy navigation between notes.
3
OneNote allows to capture thoughts, ideas and to-do's. Your stuff travels with you on your computers, tablets and phones. Share your notebooks with others for viewing or editing. Integrates with Outlook for task management and meeting notes.
4
A suite of software and services designed for notetaking and archiving. Allows organizing notes with notebooks, tags, and customizable templates. Offers built-in task management with reminders and to-do lists.
5
Apple Notes is a notetaking app developed by Apple. It is provided on their iOS and macOS operating systems. It functions as a service for making short text notes, which can be synchronised between devices using Apple's iCloud service. Allows locking notes with passwords or Face/Touch ID for added security.
6
With Notability and iCloud, your office travels with you. All of your notes, sketches, plans, and forms are available to mark up, review, or send to a client anytime, anywhere. Allows PDF annotation for editing and marking up documents.
7
Cloud-based note taking service designed to help people keep track of their thoughts, scribbles and notes. With Keep you can quickly jot ideas down when you think of them and even include checklists and photos to keep track of what’s important to you. Your notes are safely stored in Google Drive and synced to all your devices so you can always have them at hand. Supports voice memos that are automatically transcribed into text.
8
GoodNotes transforms your iPad into digital paper. It's a single place for all your handwritten notes and formerly paper-based information. Allows for easy annotation on PDFs and images, enhancing document interactivity.
9
Bear is a focused, flexible writing app for iPhone, iPad, Mac and Apple Watch used by everyone from bloggers and web developers to aspiring authors and students. It has quick organization, editing tools, and export options to help you write quickly and share anywhere. Supports Markdown syntax for easy formatting.
10
The simplest way to keep notes. Light, clean, and free. Simplenote is now available for iOS, Android, Mac, and the web. Your notes stay updated across all your devices. No buttons to press. Find notes quickly with instant searching and simple tags. Share a list, post some instructions, or publish your thoughts. Supports version history to restore previous note edits.
11
Digital Note-Taking, Simplified! Feel the joy of writing by letting your thoughts flow as you write through the most fluid digital note-taking app. Offers a variety of handwriting tools and customizable paper templates.
12
Milanote is an easy-to-use tool to organize your ideas and projects into visual boards. Add notes, images, links and files, organize them visually and share them with your team. Offers templates for brainstorming, project planning, and mood boards.
13
Craft brings structure to your documents – and gives you the tools and freedom to do it your way. Seamlessly combine images, text, media or tables for the perfect experience.
14
Free yourself from forgetting with mobile Zoho Notebook. Remember the title of that movie you keep forgetting. Or start outlining an unforgettable story. Don't get thumb tied. Record your ideas while driving. Tape meetings, lectures, and conversations. Turn your checklist into a checked-off list. Whether you're designing your office, or planning a wedding, capture what inspires you.
15
The All-in-One Tool for Thinking and Learning. RemNote keeps knowledge in context by working as an everyday outliner and note-taking tool, while allowing you effortlessly to interleave questions to review. Supports hierarchical organization of notes for better structure and accessibility.
16
A note taking tool for networked thought. As easy to use as a word document or bulleted list, and as powerful for finding, collecting, and connecting related ideas as a graph database. Features bi-directional linking for easy navigation between related notes.
17
NotebookLM is a personalized AI research assistant powered by Google's Gemini. When you upload the documents that are central to your projects, NotebookLM instantly becomes an expert in the information that matters most to you.
18
Curio is an intuitive, freeform notebook environment with all the integrated tools you need to take notes, brainstorm ideas, collect research, and organize your tasks and documents. A single, incredibly powerful application where you can be more productive and focus on getting things done. Supports mind maps, flowcharts, and diagrams for visual brainstorming.
Important news about Note Taking apps for business
2025. Notion created AI-powered email client for Gmail
Notion has released Notion Mail - email client for Gmail that integrates with Notion and uses AI to help users organize their emails, draft responses, schedule meetings and search across messages. Ill allows to separate their inbox into “views” or folders. The feature uses Notion AI to auto-label emails on a particular topic and move them into a separate topic-specific inbox. The tool comes from Skiff, an end-to-end encrypted collaboration platform Notion acquired in 2024 for an undisclosed sum. It's free but has monthly usage limits that can be removed with paid Notion tier.
