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Top 10 Wiki and Collaborative document editors
September 24, 2025 | Editor: Adam Levine
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Wiki and collaborative document editors that allow multiple users to collaborate and contribute to web-based document or knowledge base.
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All-in-one workspace for your notes, tasks, wikis, and databases. A new tool that blends your everyday work apps into one. Allows real-time collaboration with comments and mentions for teams.
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Confluence provides one place for technical teams to collaborate—create, share, and discuss your ideas, files, minutes, specs, mockups, diagrams, and projects. A rich editor, deep Office and JIRA integration, and powerful plugins help teams collaboratively develop technical docs, intranets, and knowledge bases.
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A suite of software and services designed for notetaking and archiving. Allows organizing notes with notebooks, tags, and customizable templates. Offers built-in task management with reminders and to-do lists.
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BookStack is a simple, open-source, self-hosted, easy-to-use platform for organising and storing information.
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DokuWiki is a simple to use and highly versatile Open Source wiki software that doesn't require a database. It is loved by users for its clean and readable syntax. The ease of maintenance, backup and integration makes it an administrator's favorite.
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MediaWiki is a popular free web-based wiki software application. Developed by the Wikimedia Foundation, it is used to run all of its projects, including Wikipedia, Wiktionary and Wikinews. It is written in the PHP programming language and uses a backend database.
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Google Sites is a structured wiki- and web page- creation tool offered by Google as part of the Google's Productivity suite. Unlike most alternatives Google Sites is free.
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No more ping-ponging between documents, spreadsheets, and niche workflow apps to get things done. Coda brings all of your words and data into one flexible surface.
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The XWiki project offers both a generic platform for developing collaborative applications using the wiki paradigm and products developed on top of it. All XWiki software is developed in Java and under the LGPL open source license.
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Craft brings structure to your documents – and gives you the tools and freedom to do it your way. Seamlessly combine images, text, media or tables for the perfect experience.
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Quip changes the way teams work together. Real work gets done, faster, smarter. Owned by Salesforce and integrated with Salesforce
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Foswiki is an open, programmable collaboration platform. Runs on Linux, Mac OS X, Windows (even stand alone on a USB Stick), also available as easy-to-setup software appliance for VMware or VirtualBox
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Dropbox Paper is a new type of document designed for creative work. Collaborate in real time, assign tasks, make to-do list and more.
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Trac is an alternative wiki and issue tracking system for software development projects. Trac uses a minimalistic approach to web-based software project management. Our mission is to help developers write great software while staying out of the way. Trac should impose as little as possible on a team's established development process and policies.
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Etherpad is a highly customizable Open Source online editor providing collaborative editing in really real-time. Etherpad allows you to edit documents collaboratively in real-time, much like a live multi-player editor that runs in your browser.
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PmWiki is a wiki-based system for collaborative creation and maintenance of websites. PmWiki pages look and act like normal web pages, except they have an "Edit" link that makes it easy to modify existing pages and add new pages into the website, using basic editing rules. You do not need to know or use any HTML or CSS. Page editing can be left open to the public or restricted to small groups of authors.
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TWiki is a flexible, powerful, and easy to use enterprise wiki, enterprise collaboration platform, and web application platform. It is a Structured Wiki, typically used to run a project development space, a document management system, a knowledge base, or any other groupware tool, on an intranet, extranet or the Internet.
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Box Notes is a lightweight editing tool. Create documents, take notes and share ideas in real-time with anyone. Ideas get stronger with teamwork. Box Notes is designed to make that happen. Your business ideas should live with the rest of your business content. Now they can.
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Tiki is the Free/Libre/Open Source Web Application with the most built-in features. So whatever feature you can imagine running in your browser window, chances are Tiki does it. Knowledge base: Wiki, FAQs, File gallery, Photo Album, Tags, Search, Kaltura video management integration, etc. Collaboration/Project Management: Wiki, Forums, Tasks, Permissions, Timeline, Proposals/Votes, Blog, Categories, Watch, etc.
Publishing/web site: News articles, Blog, RSS, Newsletter, Maps, Themes, Banners, WYSIWYG, SEO, etc.
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Zoho Wiki, an easy to use knowledge management tool, caters to the particular needs of teams within your organization. Now you can effectively create and share knowledge.
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PBworks lets your team capture knowledge, share files, and manage projects. It tracks every change, and automatically notifies you and your team to keep everyone in the loop. PBworks is secure, reliable, and accessible from any computer or mobile device, so your team can use it anywhere they go. You can even use it with clients or partners. And because it's hosted, you don't need to download any software or manage any servers. Whatever you're working on, you can customize PBworks to make your team more productive.
Important news about Wiki and Collaborative document editors
2021. Notion acquires India’s Automate.io in push to accelerate product expansion
Notion has acquired Automate.io, an Indian startup that builds connectivity and integrations with over 200 services, as the workplace productivity startup looks to accelerate its product expansion to become more compelling for tens of millions of individuals and businesses that are increasingly moving to digital collaborative tools. Automate will help Notion understand the know-how of — and leverage — the 200 integrations the Indian startup has developed to give users and enterprises alike the ability to bring their workflows into Notion.
2021. Collaborative iOS app Craft Docs secures $8M
Craft Docs app — which was built from the ground up as an iOS app for collaborative documents — has secured an $8 million Series A. Currently available on iOS, iPadOS and MacOS, Craft now plans to launch APIs, extended integrations and a browser-based editor in 2021. It has aspirations to become a similar product to Notion. CEO Balint Grosz says “Notion is very much focused around writing and wikis and all that sort of stuff. We have a lot of users coming from Notion, but we believe we have a better solution for people, mainly for written content. Notion is very strong with its databases and structural content. People just happen to use it for other stuff. So we are viewed as a very strong competitor by our users, because of the similarities in the product. I don’t believe our markets overlap much, but right now from the outside people do switch from Notion to us, and they do perceive us as being competitors.”
2021. Atlassian peps up Confluence with new graphical design features
Confluence, Atlassian’s wiki-like collaborative workspace, has been around for more than 15 years, and is often a core knowledge-sharing tool for the companies that implement it. Today’s update brings to the service features like cover images, title emojis and customizable space avatars (that is, “icons that denote a ‘space’ or section of Confluence”). The team also recently introduced smart links, which allow you to paste links from services like YouTube and Trello and have the service immediately recognize them and display them in their native format. Other new features include the ability to schedule when a new page is published and the ability to convert pages to blog posts (because, as it turns out, Atlassian has seen a bit of a resurgence in corporate blogging — mostly for internal audiences — during the pandemic).
